SWMS registration attachments – From the statics we have gathered, we have noticed the SWMS that have attachments (PDF, pictures, videos ect) at times the workers would miss viewing these attachments. With this update, if there are any missed attachments, they are automatically shown to the worker when the worker clicks on the continue button.

Suggested content copy: You will now see a pencil icon next to the suggested content when creating the SWMS. This button will let users edit the commonly used content and create their own content. (Only the content is copied and not any attachments that may have been added will not be copied over)

Support utility update: We made some changes to our support utility which will help support our customers quicker.

Workers employer defaulted: When creating a new worker for the SWMS, this function can also be done by the PC not just by the PCBU. Currently, the worker's employer defaults to the organisation to which the person who adds/creates the worker. In this update, the worker field defaults to the PCBU name who created the SWMS regardless of who adds/creates the worker. Users can still change this field if they wish when creating the worker.

Editing SWMS revision the second time: When a user is editing a draft revision for the second time before they send the SWMS to the PC, it did not keep the past updates that the user made. Now regardless of the user sending SWMS to the PC the updates are saved right away.

Review stage gates for SWMS – We have been working hard on another new feature that will enable you to put review stage gates in place as a PC. This new flow will enable PC organisations to have groups of reviewers for SWMS before it is sent to the final reviewers to make the SWMS active. This feature is currently only turned on for a few of the PC’s subscribers and expected to enable the feature to the rest of the PC organisation in the upcoming releases. Updates to this feature in this release are; 

• The ability for users to resend invitations SWMS to another user. 

• The summary page on the SWMS now shows the status of all the initial reviewers / final reviewers that have reviewed, and who are still waiting to review the SWMS. 

• Audit logging enables for when SWMS are reviewed, declined, and activated. 

• Final reviewers can activate the SWMS without the initial reviewers reviewing the SWMS. 

• SWMS summary page re-designed to present the new flow information. Now instead of using cards to display the information we have changed it to use tables. Users will find this view/layout much cleaner and easier to follow. 

External PC users access to monitor: Any external PC users who do not have an account can now view the monitor page of the SWMS. It is a view-only access. 

Remove the monitor when SWMS is not active: The monitor tab will only be shown to the users once the SWMS revision 1 has been activated 

Bug 

SWMS status not updating - After sending SWMS as a PCBU to PC for review in the revision tab, the status was not changed right away. The user had to exit the tab or refresh the page to see the update. Now as soon as the PCBU sends the SWMS the status in the revision tab is changed. No need to refresh the screen or exit the window.  

External users monitor email: Some of the external PC users who do not have an account were getting errors when clicking on the overdue monitor email. This has now been fixed and external users are able to view the monitor tab. 

Written by Raj Lal